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Project Management

Duration: 2 Days

Outline

• Introduction
  • Roles and goals of the workshop; participant expectations
  • General concepts in Project Management
    • Project as a vehicle of change
    • Kinds of projects and their uses
    • Process management vs. traditional techniques of managing
    • Characteristics of a project
    • Project structure
    • The system model
    • Role of the project manager
    • Terms used in project management
• The Five Step Process for Managing a Project
  • Initiation: the vision
    • Why are we doing it?
    • Who are the stakeholders and clients?
  • Development: Scoping out the project
    • What is the magnitude and complexity of this project?
    • When do we foresee completion?
    • In what environment and organizational culture will we work
    • What is needed to ensure sponsor approval?
    • Analyzing the situation
    • Benefit/cost ratios
    • Choosing and using outside resources
  • Planning the project
    • What is the project’s purpose and what are the deliverables
    • What are our key performance measures, actions and controls?
    • Scheduling interrelated components
    • Responsibility charting: who does what, when
    • Basic display tools: Gantt, PERT, Logic Framework
    • Preparing cost projections and budgeting
    • Choosing methods to monitor and record progress
    • Choosing and training the project team
    • Completing the project charter
  • Implementation: Executing the project
    • Tracking software
    • Troubleshooting
    • Managing the white spaces: communication connections
    • Managing variances and slippage
  • Closure: Exiting the project
    • Follow-up to successful completion
    • Using data collected en route to prepare the report
    • Conducting post-completion audits
    • Writing the final project report
    • Sign-offs
    • Managing separation
    • Final closedown: project review checklist
• Managing the Project Team
  • Choosing the team leader
    • What to look for in the project team leader
    • Situational leadership
    • Negotiating terms with the project leader
    • Managing without full authority
  • Selecting and training the project team
    • Assessing available resources
    • Criteria for member involvement
    • Defining roles, authorities and accountability
    • Determining skill requirements
    • Methods of increasing member skills
    • Gaining members’ commitment to the project, its purpose and goals
  • Group Dynamics
    • Stages of group development
    • Preventing and reducing dysfunction
    • Handling conflict
• Specific Project Team Management Techniques
  • Facilitating problem solving meetings
  • Building consensus
  • Managing expectations
  • Dealing with procrastination
  • Negotiating personal milestones and reporting methods
  • Managing unexpected changes
  • Celebrating success
  • Managing team separation
• Personal Action Plan